Diploma in Procurement and Contract Management (Islamabad)

PROGRAM DESCRIPTION

Elevate your career in the public sector with PIM’s comprehensive 4-month Professional Diploma in Public Procurement and Contract Management, offered in collaboration with the Public Procurement Regulatory Authority (PPRA). This intensive program is meticulously designed to equip professionals with the advanced knowledge and practical skills required to navigate the complexities of modern public procurement. Participants will gain in-depth understanding of PPRA rules and regulations, master essential contract management principles, and develop hands-on proficiency in the EPADS system. This diploma program offers a unique blend of theoretical knowledge and practical application, ensuring you are well-prepared to lead and excel in the dynamic field of public procurement.

LEARNING OUTCOMES

1. Upon completion of this diploma, participants will possess a thorough understanding of the Pakistani Public Procurement Regulatory Authority (PPRA) rules and regulations. This knowledge will enable them to ensure full compliance across all procurement processes, from initial planning to final contract execution, minimizing risks and promoting transparency.
2. Participants will gain practical mastery of contract management principles and best practices. This includes skills in drafting, negotiating, and administering contracts, as well as managing variations, disputes, and contract close-outs, leading to efficient and effective contract administration.
3. Furthermore, the program offers extensive hands-on training with the e-Pak Acquisition and Disposal System (EPADS). Participants will develop proficiency in using this system for electronic procurement, enabling them to streamline processes, enhance efficiency, and contribute to the modernization of public sector procurement.

DIPLOMA OUTLINE

PART 1: Introduction to purchasing & public procurement

1. Procurement management essentials
   1. Importance of the procurement process
   2. Purchasing objectives
   3. Purchasing versus procurement
2. Introduction to public procurement
   1. Public procurement versus private sector procurement
   2. General responsibilities and goals of public procurement
   3. Magnitude of public procurement
3. Introduction to the Public Procurement Regulatory Authority and PPRA Rules

PART 2: Understanding PPRA Rules

1. PPRA Rules for Procurement of Goods, Works & Related Services
   1. Applicability, definitions, and language
   2. Procurement planning
   3. Procurement advertisements and response time
   4. Pre-qualification, qualification, and disqualification of suppliers and contractors
   5. Framework agreements and its types
   6. Open competitive bidding
   7. Bidding documents
   8. Submission, opening, and evaluation of bids
   9. Four major types of open competitive bidding
   10. Handling unsolicited proposals
   11. Alternate methods of procurement
   12. Force account and direct contracting to state-owned enterprises
   13. Entry into force of a contract
   14. Closing of contract
   15. Maintaining procurement records
   16. Handling griviences and dispute (GRC & arbitration)
2. Procurement of consultancy services
   1. Procedures for the selection of consultants
   2. Prequalification of consultants
   3. Types of consultancy contracts

PART 3: e-procurement using EPADS

1. Introduction to the EPADS system
2. Hands-on learning of the EPADS system
   1. How to create a procurement plan
   2. How to create committees
   3. How to create procurement roles and responsibilities
   4. How to create petty
   5. How to create an RFQ
   6. How to create a tender through file uploading
   7. How to evaluate bids through file uploading
   8. How to create a tender through e-submission
   9. How to evaluate a tender through e-submission
   10. How to create PQ-EOI
   11. How to create pre-qualification

PART 4: Contracts & contract management

1. Contract essentials
   1. Contract formation
   2. Contract versus agreements versus MoU
   3. Essential elements of a valid contract
   4. Structure of a well-drafted contract
   5. Understanding of the contract clauses
   6. Introduction and general understanding of the FIDIC conditions of the contract
   7. Types of contracts
2. Contract management basics
   1. Contract management defined
   2. Goals of contract management
   3. Overview of contract management process
3. Essential elements of a contract management plan
4. Contract management team
   1. Recommended team for small contracts
   2. Recommended team for large contracts
   3. Role and responsibilities of the contract manager
   4. Role and responsibilities of the engineer (consultant)
5. Contract start-up
   1. Key activities during commencement of work
   2. Contract effectiveness date
   3. Importance of the kick-off meeting
   4. Contract mobilization activities
6. Contract administration
   1. Managing the contractor’s performance
   2. Effective payment plans
   3. Managing contract variations
   4. Supplier/contractor relationship management
   5. Dispute resolution mechanisms (mediation, arbitration, litigation, expert determination, dispute resolution boards, etc.)
   6. Contract damages and remedies
   7. Supplier/contractor performance analysis
7. Contract risk management
   1. Types of risk
   2. Basic risk responses
   3. Risk management best practices
   4. Risk register
8. Contract closure
   1. Closure with completion of work
   2. Closure by mutual consent
   3. Closure through termination
   4. Post-contract review

PART 5: Advanced procurement concepts

1. Strategic sourcing
2. Supplier relationship management
3. Total cost of ownership
4. Developing purchasing strategies
5. Supplier certifications and audits
6. Supply chain management essentials
7. Introduction to Green Purchasing
8. Applicability & limitations of advanced concepts in public procurement

LEARNING METHODOLOGY

• Highly interactive lectures
• Guest speaker sessions
• Case studies
• Real-world examples
• Learning exercises
• Videos
• Hands-on practice on EPADS software
• Quizzes and monthly hourly exams

WHO SHOULD ATTEND

• Public procurement managers and officers
• Public contract managers
• Financial auditors
• Anyone who wants to know the PPRA framework and EPADS system.

DIPLOMA AWARD

Upon successful completion of the program, with a minimum passing score of 60%, participants will receive a jointly issued Professional Diploma from PIM and PPRA, a testament to their comprehensive understanding and applied expertise in public procurement rules, EPADS, and contract management.

PROGRAM DURATION/DAYS

The program is of 4 Months duration. Classes will be held on Saturday from 10 am to 4 pm.

FOR DETAILS & REGISTRATION

Plot No. 12-K, Sitara Market, Sector G-7 Markaz, Islamabad
Phone: 0519252651, 0519252652
Fax: (+9251) 9252653
E-mail: pimisb@pim.com.pk, pimislamabad@pim.com.pk